English minutes from Japanese meetings

What you get from one upload

• Minutes in English. Overview, decisions and action items, written in English from the Japanese discussion.
• The original transcript. What was said, in Japanese, so you can always go back and check the original.
• A line-by-line translation. Time, Japanese and English side by side. Click any line to correct the English.
• Your own format. If you use a custom template, its headings are translated into English as well. If that translation does not go through, only the headings stay as written in your template; the minutes underneath are still in English.

How to set it up

1. Record the meeting. Zoom, Google Meet and Teams recordings work, and so does a voice recorder or a phone.
2. On the upload page, choose the file and open the advanced settings.
3. Tick "choose the output language" and pick English.
4. Upload, and open the meeting when processing has finished.

The output language is the language you want to read the minutes in, not the language that was spoken. If you leave it unset, the minutes are in Japanese.

The screen labels, in English

When you sign up from this page, the sign-up page, the upload page and the result page are in English. The rest of the app (menus, settings, the login page), the error messages the server returns, the emails and the legal pages are in Japanese. On the Japanese screens, these are the labels you need to find:

Good to know before you start

• One language per meeting works best. If the conversation switches to another language partway through a recording, the part after the switch can be missing from the transcript. We recommend keeping each meeting to one language.
• Uploads only. Meetings recorded by the meeting bot get Japanese minutes. For English minutes, upload the recording instead.
• Exports. Word and PDF exports contain the minutes and the original transcript. The line-by-line translation is read on screen; there is no export of the translation on its own.
• Pricing. Plans are priced in Japanese yen, with consumption tax included. The free plan covers 90 minutes in the first month, then 45 minutes/month, with no credit card required.
• Where the data goes. Minutes and transcripts are stored in the AWS Tokyo region. Transcription runs on OpenAI and the translation on Anthropic (both in the US). The minutes are written by Anthropic as well, except on the 国産AI plan, where Sakana AI (Japan) writes them.

Guides

Frequently asked questions

Can Kaigi AI make English minutes from a meeting held in Japanese?

Yes. When you upload the recording, choose English as the output language. Each Japanese utterance is translated into English and the minutes are written in English. The original Japanese transcript stays available next to the translation.

Is the app available in English?

When you sign up from this page, the sign-up page, the upload page and the result page are in English. The rest of the app (menus, settings, the login page), the error messages the server returns, the emails and the legal pages are in Japanese. The labels you need are listed on this page with their meaning.

Does it work when Japanese and English are mixed in one meeting?

If the conversation switches to another language partway through a recording, the part after the switch can be missing from the transcript. We recommend keeping each meeting to one language.

What currency are the prices in?

Plans are priced in Japanese yen, with consumption tax included. The free plan covers 90 minutes in the first month, then 45 minutes/month, with no credit card required. The full price list is on the pricing page, in Japanese.